Custom E‑commerce Management System for Online Sellers in the Philippines
One system for your orders, GCash and COD payments, shipping, stock and profit, built around how your store actually sells. Try the working demo now, no sign-up needed.
- Starts at ₱18,599 (estimate)
- No sign-up demo
- GCash, Maya, bank and COD
- Phone, tablet and PC
- Set up and trained online
- 8work areas in one system
- 4payment methods ready
- 2views: owner and staff
- 0apps to install
Selling online is easy. Keeping up with the orders isn't.
Most online sellers don't lose money on the product. They lose it on missed orders, unchecked payments, oversold stock and costs nobody adds up.
Orders scattered everywhere
Messenger, comments, the website and a notebook, and somebody's order always slips through.
Every order is in one list, sorted into To confirm, To pack, To ship and Delivered.
Scrolling for GCash screenshots
Matching payment screenshots to orders one by one, late at night.
The screenshot, amount and reference number sit right on the order. Check it, tap Confirm, done.
Selling stock you don't have
Two customers buy the last bag, and you have to say sorry to one of them.
Stock that's already sold is reserved, so you see what's really available, with low-stock alerts before you run out.
Busy, but is it profitable?
Vouchers, free shipping and returns eat into sales, and nobody knows by how much.
Net sales, product costs and gross profit are worked out for you, per order and per month.
An e‑commerce system you can try before you talk to us
This is the Habi & Co. Seller Center, the back office we built for our Habi & Co. sample online store. The demo is filled with made-up data, so click around freely as the owner or as a packer.
Everything you need to run an online store, in one system
Every part shares one database, so a paid order moves to packing, a shipped order takes stock off the shelf, and every sale shows up in your reports. Nothing is typed twice.
Every order in one list, from paid to delivered
Orders from your website, Facebook, Instagram and bazaars all land in one place, each one moving through the same simple steps.
- Tabs for To confirm, To pack, To ship, Shipped and Delivered
- Search by order number, customer or city
- Select many orders to pack, print packing slips or export
- Cancellations and returns with refunds recorded
Check GCash payments in seconds
The customer's payment screenshot, the amount and the reference number are right on the order. Check your GCash app, tap Confirm, and the order moves to packing.
- GCash, Maya, bank transfer and cash on delivery
- Payment status on every order: to check, paid, COD or refunded
- COD orders marked paid when the courier collects the cash
- Automatic confirmation through a payment gateway, if you want it
Never sell something you don't have
When an order comes in, its items are set aside, so you always see what's really left to sell. Stock goes down by itself when you ship.
- On hand, reserved for open orders, and available
- Low-stock and out-of-stock alerts at a level you choose
- Restocks, damaged items and counts recorded with a reason
- A full stock history, linked to every order
Bilog Round Rattan Bag
Alon Wave Pendant Lamp
Singsing Ring-Handle BagKnow your real profit, not just your sales
Add what each product costs you once, and every order shows its profit. Reports show what sells, how customers pay and where they live.
- Net sales after vouchers, gross profit and margin
- Best sellers, sales by category and by sales channel
- Payment methods and sales by region
- Top customers, and every report exported to Excel
The small jobs it takes off your hands
Beyond the big four, these tools come with the system. You only pay for the ones your store needs.
Invoices and packing slips
Print one, or a whole batch for the packing table.
Couriers and tracking
Save the courier and tracking number on every parcel.
Bulk actions
Mark many orders as packed in one go.
Returns and refunds
Record why it came back and put the item back in stock.
Customer profiles
Order history, contact details and notes for every buyer.
VIP and repeat tags
See who your best customers are, and who hasn't come back.
Vouchers
Percent off, peso off or free shipping, with limits and dates.
Costs and margins
Profit per product, seen only by the owner.
Shipping by region
Rates for Metro Manila, Luzon, Visayas and Mindanao.
Free shipping threshold
Set "free delivery over ₱2,500" once, applied to every order.
Sales by channel
Website, Facebook, Instagram or bazaar: see which one sells.
Notifications
New orders, payments to check and low stock, as they happen.
Team notes
"Gift wrap please" stays on the order, not in a group chat.
Quick search
Find any order, product or customer in seconds.
Excel exports
Your data is yours: export orders and reports any time.
Staff accounts
Each packer signs in with their own account and access.
Every tool above is in the free demo. Need something that isn't here, like a link to your courier or automatic payment checks? Because it's built for you, we can add it.
You see everything. Your packers see only what they need.
Everyone signs in with their own account, so your team can pack and ship without seeing your sales, costs or profit.
Store owner
The whole business, from your phone
- Sales, profit and every report
- Confirming payments, cancelling and refunding orders
- Prices, product costs and margins
- Vouchers, shipping rates and payment methods
- Staff accounts and what each person can do
Staff (packers)
Just the work in front of them
- Orders to pack and ship, with packing slips
- Adding couriers and tracking numbers
- Updating stock when deliveries arrive
- Customer details for each order
- Never sees sales, costs, profit or reports
A custom system or a monthly e‑commerce platform?
Subscription platforms are a quick way to start selling. Where many Philippine sellers struggle is how they handle GCash screenshots, COD, Facebook orders and add-on fees. Here's an honest comparison.
| Subscription e-commerce platform | Custom e-commerce system | |
|---|---|---|
| Best at | Opening a standard online store quickly | Running your store the way you already sell, from order to profit |
| GCash, COD and Facebook orders | Often need add-on apps or workarounds | Built in, with the steps your team already follows |
| Cost | Monthly fee, often plus paid apps and transaction fees, for as long as you use it | One-time build, estimated from ₱18,599, plus a monthly database subscription (Supabase, US$25). We take care of the hosting. |
| Changes and new features | Only what the platform or its app makers offer | Added for your store when you need them |
| Your data | Kept on the platform's servers | Your own database, which you can back up and export |
| Can they work together? | Yes. Many sellers keep their marketplace shops on Shopee or Lazada and run their own website and social media orders through a custom system. | |
Is an e‑commerce management system right for you?
- You take orders from your website, Facebook, Instagram or bazaars
- You check GCash payments by scrolling through screenshots
- You've sold an item that was already out of stock
- You don't know your real profit after vouchers and shipping
- Your packers work from a notebook or a group chat
- You want to check your store's sales from your phone
- You sell bags, clothes, home goods, food products or handmade items
- You're getting more orders than you can track by hand
From first call to your team using it
Free consultation
Tell us how your store sells today: your channels, payments, couriers and team. Try the demo together.
Written quote
You get a clear quote for the features you need. Nothing starts until you agree.
Set up with your data
We load your products, prices, stock, shipping rates and staff, so the system is ready on day one.
Training and support
We train you and your packers online, then stay on hand for changes and new features as you grow.
Find out exactly what your store will cost
₱18,599 is our estimated starting price. Tell us how big your store is and which features you need, and we'll send you a written quote. Free, no obligation.
Estimated starting price for a small store with the core features: orders, GCash and COD payments, and inventory. Paid once for the build.
What changes the price: how many products and staff you have, extra features like vouchers, reports or automatic online payments, and whether we also build your online store.
Plus the database's monthly Supabase subscription (US$25), paid by you. We take care of the hosting.
Want to see it first?
Try the live demo, no sign-up needed. Or call or text 0936 693 5944.
Free guide: how to sell online with your own website
Facebook, marketplaces or your own store? Our guide compares the commission math, shows what a good online store needs, and explains GCash, cash on delivery and couriers for Philippine sellers. Read the selling online guide →
E‑commerce management system FAQs
Yes. Orders placed on your website come in by themselves. Orders from Facebook, Instagram, Messenger or a bazaar can be added by your team in a few clicks, so every order ends up in the same list, with the same steps from payment to delivery.
Yes. The live demo is open to everyone with no sign-up. You can explore it as the store owner, who sees everything, or as a packer, who only sees orders, products, stock and customers. The demo uses made-up data that stays in your browser.
In the demo, you check the payment screenshot the customer sends, which is how most small sellers work today. If you want payments confirmed automatically, we can connect a payment gateway such as PayMongo, which charges a small fee per transaction. We'll help you decide which one fits your sales.
Possibly. Shopee and Lazada offer seller APIs that approved apps can use, so a connection can be looked at for your store. Many sellers start by keeping marketplace orders in their marketplace and using the system for their own website and social media orders. We'll tell you honestly during the consultation whether a connection is worth it.
No. Each person signs in with their own account. Packers see the orders, products, stock and customers they need to do their work. Sales reports, product costs, profit, vouchers and settings are only visible to the owner.
A custom online store with the Seller Center starts at an estimated ₱18,599, paid once for the build. The exact price depends on how big your store is: the features you need and how many products and staff you have. Fill in the quote form on this page and you get a written quote before any work starts. The system's database runs on Supabase, a monthly subscription paid by you (currently US$25 a month on its Pro plan). We take care of the hosting. Many sellers start with orders, payments and inventory, and add vouchers and reports later.
No. We can build your online store and the management system together, so orders flow straight from the store into the system. If you already have a website, we'll look at whether the system can connect to it during the consultation.
Yes. We work with online sellers anywhere in the Philippines. Planning, demos, setup and staff training all happen online.
See if it fits your store
Try the demo, then tell us how your store sells. We'll tell you honestly which features you need, and which you don't.